Team Coordinator Te Waipounamu, Business Services, Data & Digital

Mō tēnei tūranga mahi | About this role

Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centered health system. This is mahi that will improve the health and wellbeing of everyone in Aotearoa, and we've got an opportunity for you to be part of it.

Te whiwhinga mahi | The Opportunity

Our Business Services team is here to make sure that Data and Digital department runs like a well-oiled machine. We're the ones who help set the course, gather resources, and make sure things run smoothly - think of us as the glue that holds the department together!

From keeping everyone in the loop through clear communication to making sure the right people are in the right places, we make sure that all the moving parts are working together. We seek to ensure that the department models best practices and that we are doing the right things in the right way. But that's not all – we're also the guardians of risk management and privacy - keeping things safe and sound in the world of Data and Digital is our specialty.

Mōu | About you

Are you ready to dive into a dynamic role where your organisational skills shine and your support makes a real impact? We're looking for a friendly and enthusiastic Team Coordinator to join our Data and Digital Business Services Team!

Reporting to the National Business Manager, you will be at the heart of our operations, providing top-notch support to keep our team running smoothly. But this isn't just any administrative role – you'll be part of a collaborative team, working alongside executive assistants, team administrators, and advisors to provide national support to Data & Digital.

Your day-to-day will be filled with variety and excitement. From coordinating meetings and preparing presentations to managing documentation and supporting financial administration, you'll be the go-to person for keeping things organised and efficient. Plus, you'll have the chance to build positive relationships with colleagues across the organisation and stay ahead of industry trends to continuously develop your expertise.

If you're someone who loves working in a supportive team environment, thrives on keeping things organised, and enjoys tackling new challenges every day, then we want to hear from you!

Ngā pūkenga me ngā wheako | Skills and experience

• 3 – 5 years' experience in a coordinator or senior administration role.
• Previous government experience (desirable).
• Demonstrates willingness, and ability, to build constructive relationships with other teams to enable and assist with the delivery of work.
• Demonstrates an understanding of office procedures and an ability to think ahead, use initiative, prioritise, and deliver work on time to a required standard. Is well organised, able to meet deadlines with the highest level of accuracy and confidentiality.
• Excellent interpersonal, oral, and written communication skills and the capacity to manage relationships at all levels, including with senior officials and with health sector leaders. Advanced skills in the MS Office Suite, in particular MS Excel

Ka kawea e koe | You will bring:

• A commitment to being a good Te Tiriti partner in all your actions. This includes an understanding of the significance of and obligations under Te Tiriti o Waitangi, and the ability to apply Te Tiriti principles in a meaningful way in this role
• Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth

Ko te mahi e tika ana mō te ao hurihuri nei | Work that suits today's ever-changing world

Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.

Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai |Our commitment to equity, diversity and inclusion

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

At Te Whatu Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience and outcomes for those traditionally not well served by the system – Māori, Pacific and Disabled People.

Tō tūranga i roto i Te Whatu Ora | Your place in Te Whatu Ora

When you join us, you become part of transforming the health system. This is a once in a life-time change, that will touch the lives of everyone in Aotearoa, and future generations. We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.

We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Me pēhea te tuku tono | How to apply

To view the position description and/or apply for the role (by submitting your cover letter and CV), please click “APPLY NOW.”  For tracking and reporting purposes, all applications must be submitted through our online career portal. If you have any questions about the role, please feel free to contact Jayme at careers@tewhatuora.govt.nz