Product Administrator

Mō tēnei tūranga mahi | About this role

We are seeking a dynamic Administrator with Procurement experience to join our team within the Theatre & Perioperative services here at Waikato hospital.

Te whiwhinga mahi | The Opportunity

As a successful Product Administrator you will play a key role in in providing all aspects of the administration of procurement, supply chain processes as well as other services. You will work very closely with the Team Leader to provide a seamless process in procuring items required for all areas of the Theatre & Perioperative and Interventional Services.

This role is a varied role suited to someone who is able to work well in a team environment, prioritise workloads, and enjoys the challenges of working in an ever changing environment

This is a Permanent position, 40 hours per week where you will work Monday–Friday 7:30am-4pm. Please note these hours are subject to change.

Key responsibilities of the role:

• Provides a high quality interaction at all times.
• Ensure that all activities and tasks are carried out promptly, effectively and efficiently (completed within required timeframes) as per the desk file for the area.
• Answer calls where possible, clear all messages from voicemail and pass onto the appropriate staff in a timely manner as per departmental needs.
• Ensure that all security and other protocols are adhered to at all times are per Heath NZ Waikato policy.
• Maintains confidentiality and restricted access to files.
• Supports the running of an efficient procurement service.
• Request quotes and process purchase orders.
• Enter any information into data bases as required and requested by the service.
• Assist in keeping the desk file updated as required.
• Order stock/supplies for the Theatre dept.
• Collection from onsite inwards goods ordered by the department.
• Delivery of supplies to the requester.
• Attend procurement meetings required to support the service.
• Performing other duties considered to be within the scope of this role as agreed by you and your manager.

Click here to view the position description.

(Please note position descriptions can only be viewed on the Health New Zealand | Te Whatu Ora - Waikato website.)

Mō tātou Ratonga | About our Service

The Theatre and Anaesthesia Department includes 25 Operating Theatres, an Interventional Radiology suite, Post-Anaesthetic Care Unit, Day of Surgery Admission Unit, Endoscopy Unit and Sterile Services Unit. A broad range of surgical specialties include General Surgery, Vascular, Cardiothoracic, Urology, Neurosurgery, Orthopaedics, Ophthalmology, ENT, Plastics, Paediatrics, Delivery Suite, Gynaecology, Maxillofacial and more.

Mōu | About you

• Possess excellent communication, time management and organisational skills
• Be accurate, with great attention to detail
• Be a team player
• Have a strong customer service focus
• Proven and demonstrated experience in an administration role
• Microsoft Office computer skills.
• Previous hospital system experience would be an advantage but is not essential, as training will be provided.
• Previous Procurement experience is essential

Ko ngaa hua o te noho ki roto o Waikato, te mahi hoki ki Te Whatu Ora, Waikato | The Benefits of living in Waikato and working for Te Whatu Ora, Waikato

Located in the heart of the mighty Waikato, Health New Zealand | Te Whatu Ora, Waikato operates over a number of sites, Hamilton City our main campus and smaller community-based hospitals across our region. Hamilton City has easy access to beaches and mountains, so if your interests range from a host of water sports, mountain biking to vineyard lunches, the area has something for you right on your doorstep. To discover more about our stunning area, please click here.

• As part of our Health NZ, Waikato family, you’ll benefit from learning and development opportunities to support your career progression.
• We offer flexible and agile working opportunities alongside our Health NZ, Waikato benefits and staff discount schemes.
• We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai | Our commitment to equity, diversity and inclusion

• We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter. We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Me pēhea te tuku tono | How to apply

Please apply online as applications are unable to be accepted via email. If you have any questions about the role please contact the Recruitment Team – Monique.wilson@waikatodhb.health.nz

Closing date: 19 May 2024

Nau mai haere mai - Come join the team!